Wedding Coordination
Many couples ask, "What does a coordinator actually do?" The short answer: We are the backbone of your wedding. You’ve done the hard work of planning, we are the ones who make sure that plan actually happens while you enjoy being a guest at your own party.
Below is exactly what is included in our coordination package and why each part is essential for a stress-free day.
The Preparation (Before the Big Day)
Final Details Meeting
What it means: We sit down together 8–12 weeks before the wedding to go over every single choice you’ve made.
Why it matters: This is where we "download" your brain. We look for gaps in the plan, double-check timings, and ensure nothing has been forgotten. It’s the moment you get to hand over the heavy lifting to us.
Run Sheet Creation & Refinement
What it means: We build a minute-by-minute "master plan" for the entire day, from hair and makeup to the final dance.
Why it matters: A wedding has a lot of moving parts. Without a professional run sheet, things run late, vendors get confused, and you end up answering questions all day. We create the roadmap so everyone knows exactly where to be and when.
Vendor Confirmations
What it means: We contact every single one of your booked vendors (florists, DJs, caterers, etc.) to introduce ourselves and confirm their arrival times and requirements.
Why it matters: We ensure your vendors are all on the same page. If a florist is planning to arrive at 2 PM but the ceremony starts at 2:30PM, we catch that mistake weeks in advance so it never becomes a problem on the day.
The Execution (On the Wedding Day)
Full Timeline & Onsite Management
What it means: We are the first ones there and the last ones to leave. We manage the "clock" so you don't have to.
Why it matters:
If the photos take longer than expected or the kitchen is running behind, we adjust the schedule on the fly. You won't even know there was a delay; you’ll just be enjoying your champagne.
Ceremony & Reception Coordination
What it means: We cue the music, line up the bridal party, manage the transition from ceremony to cocktails, and ensure the reception formalities (speeches, cake cutting) happen smoothly.
Why it matters: We act as the "Director" of the show. We make sure the music starts at the perfect second and that your guests are always in the right place at the right time.
Main Point of Contact for Vendors.
What it means:
From the moment we arrive, every vendor question goes to us, not you.
Why it matters: You shouldn't be explaining where the power outlets are or where the cake table goes while you're getting your hair done. We handle the "where, when, and how" so you can stay in the moment.
Guest Assistance & Problem Solving
What it means: We help guests find their seats, manage transport issues, and fix the "unseen" problems (like a broken heel, a missing bouquet, or a spilled drink).
Why it matters: We are the "Secret Weapon" behind the scenes. We solve problems before they reach your ears. If something goes wrong, we fix it quietly and honestly.
Wedding Coordination Package
Investment: From $2,750
What’s Included in Your Investment:
Direct Founder Support (Admin & Prep): You work directly with me for all your pre-wedding planning. I handle the "brain work"—refining your run sheet, conducting the final details meeting, and personally confirming every vendor.
Exclusive access to our online client portal:
A beautifully organised digital planning space designed to keep your timelines, documents, tasks, inspiration, vendor details, and styling direction all in one place.
The On-Day Team: On your wedding day, I provide a lead coordinator plus a dedicated assistant. This "double-layer" of support ensures that while one of us is managing the timeline, the other is assisting guests or solving behind-the-scenes "chaos."
Vendor Command Center: We become the single point of contact for all your suppliers, protecting your peace of mind from the moment we arrive.
5 Hours of Relentless On-Site Management: We manage the clock, the transitions, and the tiny details so you can actually be a guest at your own wedding.
The Honest Benefit: You aren't just hiring a "helper"; you're hiring a professional management team that has already done the "invisible" prep work weeks before the first guest arrives.
Why Angel of Events is the "Go-To" Choice
We don't believe in "fake" perfection. We believe in honest support.
We Love the Chaos: While others might get stressed, we thrive in the busy energy of a wedding setup.
We Are Upfront: If a plan won't work, we’ll tell you—and then we’ll give you a better solution.
We Are Your Backbone: We aren't just there to put out name cards; we are there to protect your peace of mind.
When you hire us, you aren't just buying a service, you're buying the freedom to actually be present on the most important day of your life.
